Position Overview

We’re seeking a self starting, detail-oriented and values-aligned Administrative & Operations Tender to support the daily flow of our programs and organizational life. It’s important that this person is able to work independently while communicating with our team. This person will be the steady presence behind the scenes, ensuring that our systems, communications, and logistics run smoothly so that our guides and participants can focus on the work before them.

This is a new position for our small team, and we are looking for someone who is ready to help support start up systems and create new ones as needed. We are moving into this fall and winter season with an overhaul of all our organizational systems and how we support our programs. If you are looking to join at the ground floor and help build something meaningful, using your creativity, this is for you. 

The Administrative & Operations Tender will work closely with our Stewardship Council and guides to support communications, program logistics, and organizational systems. This role is part practical operations, part communications, and part community support.

About Wild Mountain Retreats

Wild Mountain offers nature based rites of passage programs, mentorship, and trainings. We are dedicated to creating accessible, land-based ceremonial spaces where Queer, Trans, and BIPOC communities can reclaim belonging, create true community, deepen relationships with the natural world, and move through transitions with guidance and care. We hold reciprocity, inclusivity, abundance, and ancestral connection at the heart of all that we do.

Key Responsibilities

Administrative & Operational Support

• Manage the general email inbox, respond to inquiries, and route communications

• Apply for insurance and permits

• Manage scheduling, and organizational logistics

• Maintain digital organization, contact lists, and group communications (email, messaging, transportation etc.)

• Assist with bookkeeping and financial tracking

Communications & Outreach

• Draft and distribute newsletters and announcements

• Manage social media postings

• Keep website current with program and event updates (Squarespace website familiarity needed)

• Manage registration processes: email and other communications with participants, form building and collection, gear needs, travel logistics and program coordination/support with guides

Fundraising & Merchandise

• Lead our annual and special fundraising campaigns and support funder communications

• Organize merchandise sales, including ordering, tracking, and shipping.

Program, & Partner Tending

• Help plan and coordinate events, including regional offerings and partnerships (such as with School of Lost Borders)

• Organize volunteer events such as work weekends at Wild Mountain

Qualifications

• Strong organizational skills and attention to detail

• Clear and kind communicator, both written and verbal

• Comfortable using digital tools (Google Workspace, Squarespace, email platforms, etc.)

• Experience in nonprofit, grassroots, or community-based organizations a plus

• Aligned with Wild Mountain’s mission of supporting BIPOC and Queer communities through rite of passage programs and guide trainings

• Familiarity with nature based ceremony or rites of passage is a plus

• Able to balance independence with teamwork in a small, collaborative environment

Schedule & Compensation

• Flexible salaried part-time position: 20 hrs a week on average (Spring and Summer are seasons that are more intensive than Fall and Winter)

• Compensation: $40,000 - $50,000 (compensation commensurate with experience)

• Some evenings/weekends may be required 

• We prioritize a culture of wellness, provide paid-time off, with opportunities to deepen your capacity and organizational skills. (Time off will be limited in busy seasons)

• Flexible (remote/in-person) position, with preference for candidates based in Colorado.

How to Apply

Please send a letter of interest, resume with 3 recommendations (names, relationship, and contact info) to pedro@wildmountainretreats.org.

Applications will be taken until November 1st, with at least two rounds of interviews for those who best match our needs. Applications will be reviewed on a rolling basis until the position is filled. Our goal is to have the position filled by January 2026.